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Turn Every Incoming PO Into an ERP Order -
in 15 Minutes,
Not 4 Hours

WizCommerce’s AI Order Entry Assistant reads emails, PDFs, and purchase orders your customers send — extracts every line item, validates pricing, catches errors, and creates ERP-ready orders automatically. Your team reviews. Approves. Done.

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Our Customers
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93%
Reduction Processing Time
99%
Order Accuracy Rate
15 min
Avg. Po to ERP Time
500+
Wholesale Brands

Manual PO Entry Is Costing You More Than You Think

Every day, your inside sales team spends hours doing work that should never require a human. Here's what that's actually costing you.

What our customers told us
How AI Order Entry Assistant solves it
danger

Hours wasted on data entry

Teams spend 2–6 hours every day manually copying PO data from emails and PDFs into the ERP. At 500 orders/month, that's 1–2 full-time employees doing nothing but typing.

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PO processed in under 2 minutes

AI Order Entry Assistant reads, extracts, validates, and creates a draft order. Team reviews and approves in seconds.

danger

Errors that cost you deals

Wrong SKUs. Duplicate customers. Pricing mistakes. When processing 200+ lines, humans zone out. Each error triggers customer complaints, chargebacks, or shipped wrong items.

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AI catches errors humans miss

6-layer customer matching, pricing validation to the cent, duplicate address detection, before the order is created.

danger

Slow order confirmation loses sales

Competitors who confirm faster win the order. Manual processing creates 2–4 hour delays. In B2B distribution, speed of response is often more important than price.

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Automatic confirmation in minutes

AI Order Entry Assistant sends order confirmations to customers and reps immediately. You win on speed.

danger

Every customer sends orders differently

PDFs, Excel, plain text emails, scanned documents, abbreviations, internal part numbers. Your team spends as much time interpreting as entering. It's exhausting.

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Any format, intelligently processed

PDF, Excel, image, plain text, abbreviations. AI Order Entry Assistant learns each customer's ordering patterns and matches to your ERP SKUs.

danger

Can't scale without headcount

To process 2× the orders, you need 2× the staff. Order entry bottleneck becomes your growth ceiling. Hiring more data entry clerks isn't a strategy — it's a treadmill.

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Unlimited volume, zero headcount increase

Scale to 10× the orders without adding staff. AI Order Entry Assistant handles surge capacity automatically.

danger

EDI is too expensive & rigid

EDI costs $3,000–$7,000/month, requires customers to use specific formats, and breaks when anything changes. A hammer for a nail that just needs intelligence.

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Real-time sync without rigid EDI setups

Native ERP connectors deliver real-time bi-directional sync. Inventory, pricing, and customer data on your B2B eCommerce store are always live and accurate — no batch syncs, no overnight imports.

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We simply forward emails to AI Order Entry Assistant from WizCommerce, which processes orders, flagging issues like pricing and address discrepancies while creating orders in our ERP. What used to take 4 hours is now done in just 15 minutes.
Colleen Daly VP @ The Howard Elliott Collection
READ FULL STORY

Everything our AI Order Assistant Does,
So Your Team Doesn't Have To

Not just data extraction — AI reasoning. Our AI Order Entry Assistant thinks through every order the way your best sales rep would.

PDFs, Excel spreadsheets, scanned images, handwritten orders, plain text emails - AI Order Entry Assistant reads all of them. Even 80-page technical takeoffs and AutoCAD-derived order lists.

Ella identifies your customer across six signals: company name, email domain, logo, address, email signature, and phone. No more duplicate customer records in your ERP.

Validates each line item against your contract prices and customer-specific price lists. Flags discrepancies down to the cent. Catches discount misapplications automatically.

Customer sent a description instead of a SKU? An abbreviation? An internal part number? Ella matches to your ERP catalog using order history and semantic understanding.

Ella remembers every correction your team makes. Customer-specific rules build over time. After 90 days, Ella processes your top accounts with near-zero manual intervention.

Approved orders trigger automatic confirmation emails to customers and sales reps. Your customers get the fastest response in your industry. You win more orders on speed alone.

Approved orders create directly in your ERP — no CSV export, no copy-paste, no re-entry. Works with 1,000+ pre-built connectors. NetSuite, QuickBooks, P21, SAP, and more.

Each order line shows live inventory levels from your ERP alongside the extracted quantity. Reps instantly know what's available before approving — no separate system check needed.

Ella creates drafts. Your team approves. No order enters your ERP without a human sign-off. Ella surfaces everything that needs attention, lets your team decide on edge cases.

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Integrations

Works With The ERP You Already Use

1,000+ pre-built connectors. If yours isn't listed, we build a custom API integration during implementation. No ERP is off limits.

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Frequently Asked Questions

Will AI Order Entry Assistant replace my sales team or talk to my customers?

No, and absolutely not. AI Order Entry Assistant is an internal tool only. Your customers never see AI Order Entry Assistant, never interact with AI Order Entry Assistant, and have no idea it exists. AI Order Entry Assistant processes orders between when your team receives them and when they go into your ERP. Your reps go from order entry people to order reviewers — a higher-value role where they catch errors and handle exceptions instead of typing all day.

What if our customers send orders in unusual or complex formats?

This is exactly what AI Order Entry Assistant is built for. During the 3-month trial, your implementation team provides sample POs from your top customers who generate 80% of your volume. AI Order Entry Assistant learns from these examples. After the training period, she handles descriptions, abbreviations, internal customer part numbers, technical drawings, and industry jargon — because she's learned your specific customers' ordering styles. The more you use it, the better it gets.

What if AI Order Entry Assistant makes a mistake on an important order?

Human approval is always required before any order enters your ERP. AI Order Entry Assistant creates drafts — not final orders. She surfaces everything that needs attention (pricing discrepancies, ambiguous SKUs, address issues) in a clear review interface. Your rep makes the call. Think of AI Order Entry Assistant as a highly capable assistant who does the work and hands it to you for sign-off, not a system that acts autonomously.

How complex is the implementation? We can't afford a long IT project.

Most implementations take 30–60 days. Some are live in 2–3 weeks. WizCommerce handles the heavy lifting — ERP connection, configuration, training data setup. You need 1–2 technical contacts and an operations person to share sample documents. We assign a dedicated implementation manager to your account. Implementation fees are often waived during the trial period.

Our pricing is very complex — customer-specific price lists, seasonal discounts, POA items. Can AI Order Entry Assistant handle it?

Yes, for the vast majority of pricing scenarios. AI Order Entry Assistant pulls live pricing rules directly from your ERP, handles customer-specific price lists, detects and applies discounts, and flags any pricing discrepancy in the order review. POA (Price on Application) items are flagged for manual quoting — AI Order Entry Assistant recognizes these from your ERP field settings and surfaces them clearly for your rep to handle.

What's the actual cost, and is the ROI real?

Pricing starts at $400–$1,500/month depending on order volume and complexity. Consider: at 500 orders/month, with 15 minutes manual entry each, that's 125 hours of labor — at $25/hour, that's $3,125/month just in entry time, before counting errors, returns, and chargebacks. Most customers see ROI in month one. The 3-month fully refundable trial lets you validate this with your own data before committing to anything.

Get in touch

Stop Losing 4 Hours a Day to Manual Order Entry

Book a 30-minute demo. We'll process one of your actual POs live, show you exactly how AI Order Entry Assistant handles your order complexity, and calculate your specific ROI. No commitment. No credit card.

Book a Demo
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Live PO processing demo with your documents

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Custom ROI calculation for your volume

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ERP compatibility check

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Implementation timeline & scope

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